Lesson 9 – Generate an Exceptions Report

| 13th April 2015

Generate an Exceptions Report

Exceptions are used in Time and attendance to indicate an error on the information that the system requires for calculation (like a missing swipe or a missing Day), or to alert that the data that was collected did not match the expected value (e.g. early or late exit).

Exception can be raised automatically, or be manipulated by the work rules.

In this lesson we will learn how to initiate the exception report , this report is usually created as a part of the ‘End Period’ proceeded .

The Exceptions Report includes all exceptional transactions for employees per a predefined period. Exceptions are unique and are determined in the employee work rule.

The Time Card Report presents daily data and a monthly total per employee and can be submitted to employees for review and approval.

  1. Select Reports > Time & Attendance > Exceptions.
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  2. Select the type of exceptions that you want to show.
Exception TypeDescription
A task swipe is missingIncludes the missing task swipes.
Missing Swipe for TaskWhen an employee forgets to report a certain task during entry or exit, or when an employee reports a new task without ending the previous task.
Exit time must be earlier than task end timeThe task end time before reporting Exit.
No longer with companyThe employee is no longer working at the company.
Awaiting manager’s approvalThe record has not yet received manager’s approval.
Unprocessed recordDeclares that a record has not been processes.
On duty not during work timeThe employee is reported as on duty not at the specified work time.
On call during work timeThe employee is reported as on call and also specified as on work time.
Non-working DayThe employee is paid for actual work hours on a day which is not defined as a standard work day: holiday, weekend, etc. – Deleted?
AbsenceWhen an employee fails to clock the card on a certain work day.
Hours DeficiencyHours quota for a certain day was not fulfilled according to the definitions of the Work Rule.
Missing SwipeThe employee was at work but did not clock the card.
Partial ReportingThe employee was at work, but reported partially for a task (entry only without exit).
Wrong ShiftIndicates a swipe during a wrong shift
Core time infringementIndicates an inconsistency in the core time.
Early EntryThe employee started the work day earlier than indicated in the Work Rule.
Late EntryThe employee started the work day later than indicated in the Work Rule
Early ExitThe employee ended the work day earlier than indicated in the Work Rule
Late ExitThe employee ended the work day later than indicated in the Work Rule
Early BreakThe employee started the break earlier than indicated in the Work Rule
Late BreakThe employee started the break later than indicated in the Work Rule
Long BreakTotal break time exceeds the time indicated in the Work Rule.

 

  1. Click OK.

 

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